MEDOWSCPA.COM- A Blog for the Self-Employed & Small Business Owners

Courtesy of  WebCPA:

The recent health care reform bill contains a provision for extra information reporting that could mean many businesses will need to file hundreds more 1099 types of forms to help the government close the tax gap.

Among those forms will be the 1099-K, which will require reporting of credit and debit card payments by payment processors, financial firms, as well as many retailers. The new form will be required when a merchant has at least 200 payment transactions annually, adding up to over $20,000, according to CNNMoney.com. That requirement starts next year.

Starting in 2012, payments to corporations will also be subject to the expanded 1099 rules. Businesses will have to file 1099-MISC forms not only for freelancers and independent contractors, but also for all business payments or purchases of over $600 in a calendar year.

Companies will need to regularly ask for the taxpayer ID number of the various individuals and companies with which they do even a modicum of business, including companies that provide them with computer and phone services. That’s going to mean a whole lot more 1099 forms to hand out to not exactly eager business partners.

This means that if you are a small business in NYC you might have a lot more paperwork to file on your income taxes. To learn more about how this income tax issue applies to you, feel free to contact MEDOWS CPA, PLLC.

About us: MEDOWS CPA, PLLC is a boutique New York CPA NY Firm serving the needs of Individuals & Small Businesses in New York City and throughout the nation.  We work with the self-employed, freelancers, LLC, C-Corporations and S-Corporations to help them with their accounting and tax needs.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

CPAs vs. accountants or bookkeepers

Most business owners in New York City do not understand the significant differences between CPAs and other accounting professionals or bookkeepers.  Stringent education and licensing requirements are the key differences where credentials and qualifications are concerned.  However, the tax benefits of choosing a good Manhattan CPA far outweigh those of the standard accountant or bookkeeper.

Manhattan CPAs are skilled business advisors and can properly guide you with financial planning strategies, especially where filing your taxes and tax planning is concerned.  In addition to assisting you with your business accounting and tax needs, they can also handle your personal needs such as financial, retirement, and tax planning.  Therefore, it is imperative that you understand the importance of choosing a CPA for tax purposes as well as your business and personal accounting needs.

Understanding why you should hire a CPA for all your tax needs

Where business and personal taxes are concerned, hiring a Manhattan CPA can benefit you a great deal when you consider that they have far more knowledge about these issues than what most business owners and individuals do.  First and foremost, you need to focus on what you need your CPA to handle for you where your business and individual tax needs are concerned.  Here are 5 key benefits to consider:

  • Hiring a Manhattan CPA for your tax needs can save you time and money in the long run
  • You can be assured that your tax information will be more accurate when hiring a CPA
  • A good CPA can assist you and your situation by offering more specialized advice and tax tips
  • If you are in a position of having to fight an IRS or state audit, file back taxes, or paying off tax debts, a Manhattan CPA is skilled at these aspects and can save you a lot of grief in the long run
  • Detailed advice and planning that a CPA provides you with can enable you to pay the smallest amount of taxes possible

Suggestions for hiring the right Manhattan CPA

Finding the right CPA in Manhattan (or a New York City CPA for that matter) can be a daunting task considering how many of them are listed in the phone book and online.  It is imperative that you not only find an experienced CPA skilled at tax accounting and preparation, but one that meets your business and personal needs as well.  Here are some suggestions for accomplishing that:

  • Ask for referrals from other business owners or your local area Chamber of Commerce
  • Interview several CPAs – don’t just settle on the first one you talk to
  • Be leary of any CPA who promises you large tax refunds or tells you that everything is deductible – remember that you are responsible for all the information listed on your tax returns – not the accountant
  • Ask to see their credentials and get critical information such as their experience in tax matters, how long they have been operating as a CPA, fee schedule, and especially the reasons that you should hire them versus another CPA.

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners, freelancers and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

Why should business owners hire a CPA?

Certified Public Accountants or CPAs as they are more commonly called, can provide you with a number of advantages over other accounting professionals.  Their education runs considerably deeper and they have to answer stricter licensing as well as meeting more stringent requirements where their expertise is concerned.  Additionally, they must also adhere to a stricter code of professional ethics.

How can hiring a CPA in New York City help you?

If you live in the NYS area and have searched online or in your local area phone book, you have probably run into hundreds of choices where New York City CPAs are concerned.  The problem is that some of them make it look like they are a local business entity when in reality they are not.  It is always a wise decision to hire a local professional because if they know the economics of the local area, they will be in tune with your accounting and tax needs, whether from a business standpoint or on the personal level.

You need to remember first and foremost, that an NYS CPA is not just a numbers cruncher.  For all practical purposes they are personalized business and personal financial advisers and strategists.  CPAs can help you with the following business and personal accounting and tax needs:

  • estate planning
  • investment advice
  • financial and tax planning services
  • retirement planning

Are there certain qualifications you should look for?

One word – “ABSOLUTELY!” First of all, ask them to prove that they are a licensed CPA.  Ask them if they are local and licensed to practice in New York State (accountants are licensed at the state level in the United States). Find out if they are members of certain professional organizations and how active they are in your local area.  Most importantly, find out if their expertise and personality are compatible with your business and personal needs.

How to choose a CPA in New York City

Choosing a New York City CPA is not as daunting a task as you might think.  We offer you the following suggestions on decision-making criteria that you should always take into consideration:

What services do you need a CPA to perform?

First and foremost, you need to determine what you need that CPA to be capable of where your business and personal needs are concerned.  CPAs in the NYC area all have to abide by local and state regulations and standards as well as being licensed to practice anywhere in the state.  Unfortunately, not all of them offer a full line of services to accommodate the many business and personal accounting needs.

Interview several CPAs

It is critical that you don’t just hire the first CPA that you talk to.  Interview several to find out about their years of experience, if they are truly local, what their rates are, if they’ll work around your schedule, etc.  Make sure that you take your business and personal financial tax records to the interview.  Make sure you get their rate sheet also.

What’s included in their fees?

Make sure that you get the most bang for your buck.  If they’re charging a healthy fee, there better be a wealth of services that they offer for the money spent on them.

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners, freelancers and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

Courtesy of http://abclocal.go.com/wabc/:  NEW YORK (WABC) — Appliance companies like Whirlpool, Electrolux and GE are all experiencing a severe slump in sales due to the weak home construction market. They are hoping a federal rebate program, much like “Cash for Clunkers,” could change all that. And that means it’s a golden opportunity for consumers.

Is your clothes dryer on its last spin cycle? There may never be a better time to upgrade to a more energy-efficient model. Officials say $300 million of federal stimulus money has been set aside for appliance rebates that will cover refrigerators, dishwashers and washers and dryers. Bob Markovich is with “Consumer Reports” magazine.

“You can get up to $250 rebate from your state per appliance,” he said. “So let’s say you get $100 rebate. You’re looking at additional utilities rebates, you’re looking at sometimes additional state rebates. And you’re also looking at big discounts, because appliance sales are something like 25 percent off what they were during the housing peak.”

To qualify, you must buy an Energy Star appliance. Fortunately, more than 50 percent of all appliances have an Energy Star rating, so you will have a big selection. In addition to the rebate, the new refrigerators or dishwasher could save you up to $100 a year in energy expenses. The program will launch in November, with government funds available starting November 30. With the Cash for Clunkers program, car dealers were overwhelmed by the response, selling close to 700,000 vehicles in just one month. Sales associates like Richard Conran at Sears are expecting a boost.

“We are actually, because we already have customers coming in to look specifically for the Energy Star items,” he said. “And now, since we have the rebates going, it’s probably going to increase a lot.”

Sears is so convinced there is going to be a rush to buy appliances under the government program, they have set up three computers so customers can see exactly how much their rebate will be and file for it right in the store.

Rebates range from $50 to $200, but each state has their own program. Retailers will have all the details, plus don’t forget to check with your utility company, as many are offering additional rebates.

If you live in New York, you may also want to contact a CPA to help you understand how the rebate will effect you. Our Manhattan CPA firm can help you understand all New York State tax issues.

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners, freelancers and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

Governor David A. Paterson today announced that New York has submitted a plan for federal approval that would provide consumers with rebates for purchasing certain energy-efficient refrigerators, clothes washers, freezers and dishwashers through a program funded by the American Recovery and Reinvestment Act (ARRA). If New York’s plan is approved by federal government, the Great Appliance Swap Out program will allow the State to issue nearly 170,000 rebates totaling $16.8 million.

Under the proposed plan, which is scheduled to be offered during President’s Week in February, 2010, rebates for high-efficiency appliances will range from $50-$105 for a single unit and up to $555 for the purchase of a three appliance package. The plan must be approved by the Federal Department of Energy (DOE), which is expected to take at least 30 days. In addition, the program encourages recycling by offering a larger rebate to consumers who recycle their discarded appliances.

“New York must continue to build a clean energy economy that will cut our energy costs and reduce our greenhouse gas pollution. This program will provide an important boost to the economy, while encouraging consumers all across New York to buy appliances that reduce energy consumption,” Governor Paterson said. “We thank President Obama and our entire Congressional Delegation for working to make this critical stimulus funding available. Without this federal funding, which will provide much-needed economic stimulus in New York, we would not have pursued this program. We look forward to receiving DOE approval and moving forward in offering these cost- and energy-saving benefits to New Yorkers.”

NYSERDA President and CEO Francis J. Murray, Jr. said: “Consumers can save hundreds of dollars a year by replacing an old appliance with the appliances we’ve included in our rebate program. The program will not only help consumers save money and reduce the environmental impact of older appliances, but will help us meet the Governor’s ambitious goals of improving our environment and decreasing our energy usage in the future.”

James R. Sherin, President and CEO of the Retail Council of New York State, said: “New technologies make new appliances for the home more energy efficient. We applaud Governor Paterson and NYSERDA for mapping out a rebate program that will help put those appliances into the homes of New Yorkers who need and want them and for working with the retail industry to ensure that it’s something we can deliver to the consumer. The rebate makes a great incentive for New Yorkers to make their households greener than ever.”

Under the proposed plan, consumers could receive rebates for purchasing eligible appliances individually or in a bundle. Appliances will qualify only if they have earned the ENERGY STAR® label, meaning that they are up to 30 percent more efficient than standard models on the market. Consumers may receive a larger rebate by purchasing three eligible appliances that meet standards issued by the Consortium of Energy Efficiency (CEE) that are higher than ENERGY STAR standards.

Under the proposed plan, customers purchasing appliances would qualify for a rebate of $75 ($105 with documented recycling) for refrigerators, $75 ($100 with documented recycling) for clothes washers and $50 ($75 with documented recycling) for freezers. Rebates are available for dishwashers when they are purchased as part of a three appliance package, which may qualify for a $500 rebate ($550 with documented recycling).

“Thanks to our collaboration with our retail partner network, there will be many retailers offering free recycling to make it easier for the customer to receive the maximum rebate,” added Murray. “NYSERDA is also coordinating efforts with the New York State Department of Environmental Conservation and New York City Department of Sanitation so consumers can also recycle their appliances at local landfills, waste stations and recycling centers.”

Consumers must be New York State residents to be eligible for the proposed rebate program. Appliances can be purchased at any retail location and must meet specified ENERGY STAR or CEE standards. The program is open only to individuals purchasing appliances for their own use. Adequate documentation of recycling must be included to receive the maximum rebate amount and the rebate cannot be combined with other appliance rebate programs from utilities or municipalities. The rebate can, however, be combined with other manufacturer rebates or retail promotions.

Rebate instructions and forms will be available at www.GetEnergySmart.org , through NYSERDA’s hotline (1-877-NY-SMART), or from a participating retailer. The application and proper documentation must be mailed for processing within 30 days of purchase and applications will be processed on a first-come, first-serve basis until funds are expended. Once the application is verified as complete, it will be processed and payment will be issued.

NYSERDA offers homeowners information on how to reduce their energy costs through its “Home Performance with ENERGY STAR®” program which offers strategies for encouraging comprehensive home energy improvements for existing homes. This program has helped more than 27,000 New Yorkers significantly cut their energy usage.

Additional information, including guidelines for the appliance rebate program and other programs to help homeowners reduce energy costs, can be found on NYSERDA’s web site at www.GetEnergySmart.org  or from NYSERDA’s consumer hotline at:1- 877-NY-SMART

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

There is a new tax that requires an estimated tax payment by November 2, 2009.  It applies to employers (ie people who payroll and is paid as part of your payroll processing) and to those who are self-employed and active members of LLCs and Partnerships (ie those people who pay self-employment taxes as part of their tax returns).

Below is an excerpt from an email I sent out in Mid Agust.  The main thing to remember is that if you have self-employment earnings (aka profit) over $10,000 this tax applies to you.  Feel free to reach out to me if you need assistance preparing this estimated tax.   I estimate the prep fee to handle this will be between $50-$150 depending on how long it takes me to prepare this for you.

The metropolitan commuter transportation mobility tax (MCTMT) is a new tax imposed on certain employers and self-employed individuals engaging in business within the metropolitan commuter transportation district (MCTD). This department administers the tax for the Metropolitan Transportation Authority. (The MCTD includes the counties of New York (Manhattan), Bronx, Kings (Brooklyn), Queens, Richmond (Staten Island), Rockland, Nassau, Suffolk, Orange, Putnam, Dutchess, and Westchester.)

For those with payrolls, this tax will be collected as part of the New York State payrolls. For those who are members of partnerships, LLC or self-employed there are additional filing requirements. The tax is .34% (.0034) of your total net earnings from self-employment allocated to the MCTD for the tax year when self-employment earnings (i.e. for partners or members of LLC who are active member of self-employed individuals) are in excess of $10,000. The state is requiring:

  • For tax year 2009, your estimated tax payments are due as follows:
Period Due date
January 1, 2009 to September 30, 2009* November 2, 2009
October 1, 2009 to December 31, 2009* February 1, 2010
  • For tax years after 2009, pay estimated tax for each quarter as follows:
Quarter Due date
January 1 to March 31 April 30
April 1 to June 30 July 31
July 1 to September 30 October 31
October 1 to December 31 January 31

In addition, the state now requires a separate tax return to account for this tax. The return for 2009 will be due by April 30, 2010.

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

As many know, the tax industry is plagued by many non-licensed tax prepaers.  Recently, in a attempt to minimally regulate these self appointed experts, the State of New York decided that these non-licensed individuals need to file and pay $100 registration fee.  The registration does not mean the individual has competency exams but merely means the person has paid a filing fee.  Please do not be fooled into thinking otherwise.  Certified Public Accountants, Attorneys and some other individuals are exempt from this requirement (such as people who work for CPAs and Attorneys along with volunteer tax preparers) as we are already registered with either the New York State Education Department or the State Bar after passing professional exams and in the case of CPAs after requisite work experience.

Caveat emptor – Let the buyer be aware!

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique, Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

A LLC  (Limited Liability Company) is a relatively new type of business entity. LLCs blend elements of corporations with elements of sole proprietorships and partnerships. Much like S and C-corporations, LLCs are treated as separate legal entities and have very limited liability. And much like sole proprietorships, they have pass-through taxation which means the owner only has to pay taxes once, instead of paying both business and personal income taxes.

LLCs are much more flexible than corporations, as there are generally no restrictions on who can be a member of the company, and typically there is much less administrative paperwork and record keeping involved. Also, a LLC is not subject to the same structural requirements as corporations, and they are not required to have a board of directors or officers. Instead, they have what are referred to as members.

However, the statute regarding a LLC varies state to state. In New York, LLCs are subject  to a franchise tax based on their earnings. Also, New York State imposes a publication requirement upon the formation of a LLC that requires it’s members to publish a notice in local newspapers stating that the LLC is being formed.

If you are not sure if a LLC would be a good fit for your business, talk to us and we can help you make an informed decision.

Jonathan Medows, CPA

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique , Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

A S-corporation is any corporation that elects to be taxed under Subchapter S of Chapter 1 of the Internal Revenue Code. The signature trait of S corps is that they combine the legal environment of a C-corporation with the tax benefits of partnerships.  Much like a LLC, S corporations do not pay their taxes directly, and do not have to pay the double tax of a C corp.

Instead, the income and losses of the corporation are divided and passed through to it’s individual shareholders. The shareholders then file their own individual tax returns. This is referred to as single taxation.

S-corporations share many traits with C-corporations, but there are some key restrictions that apply to the former. While C corps may have an unlimited amount of shareholders, S corps are restricted to having no more than 100. Also, S-corporations can only have US residents as shareholders, and they can only have one class of stock.

Despite these differences, S corps retain the legal business structure of a C-corporation. They both have very limited liability, as they are viewed as separate legal entities from their shareholders.

However, according to the guidelines of the Internal Revenue Service, owners of S corps must pay themselves a “reasonable salary” and pay both the employer and employee portions of social security and medicare taxes, and in the State of New York, they must also pay Unemployment Insurance.

Also, in New York City there is a separate tax on the profits of a S-corporation, and depending on the level of salary, part of the owner’s earnings may be added back in when determining the the taxable income. That said, the salary of the S corp is normally deductible as a business expense.

If you are unsure of what kind of corporation to choose, I can assist you. I can also help you understand the specific requirements of an S-corporation in New York.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com

A Unique,  Boutique New York CPA Firm Serving the Needs of Individuals & Small Businesses

Courtesy of New York State:

FOR RELEASE:
IMMEDIATE, Friday
September 25, 2009

The New York State Department of Taxation and Finance is mailing letters to more than 700,000 employers and self-employed individuals doing business in the 12-county Metropolitan Commuter Transportation District who may be required to pay a new tax, the first payment of which is due November 2.

The MTA region consists of the five boroughs of New York City and the Counties of Dutchess, Nassau, Putman, Orange, Rockland, Suffolk and Westchester.

This new tax applies to employers and is retroactive to March 1, 2009; employers that are school districts beginning September 1, 2009; and self-employed individuals for the entire tax year beginning January 1, 2009.

First payment of the tax – the Metropolitan Commuter Transportation Mobility Tax – is due November 2. The tax was approved as part of the 2009-2010 state budget, which directed the Tax Department to administer its collection. Revenues will be distributed to the Metropolitan Transportation Authority (MTA).

The tax applies to employers who are required to withhold New York State income tax from wages and who have payroll expenses exceeding $2,500 in any calendar quarter.

For the self-employed, the tax applies if you have net earnings in the MTA region that exceed $10,000 for the tax year. This includes partners in partnerships and members of an LLC treated as a partnership.

All employers and self-employed individuals required to pay the tax can file the appropriate tax forms and make payments by going online to the Tax Department’s website at www.nystax.gov. Paper forms and instructions are available by calling 518-485-2392.

About MEDOWS CPA, PLLC: We are a boutique CPA firm located in New York City  (Manhattan), dedicated to helping small business owners and individuals.  In addition, we also provide CPA services to people outside of the state and country.

Jonathan Medows, CPA

MEDOWS CPA, PLLC

http://www.medowscpa.com

http://taxblog.medowscpa.com

info@medowscpa.com